WE ARE

The European External Action Service (EEAS) supports the High Representative in the exercise of her mandate to conduct and implement an effective and coherent Union’s Common Foreign and Security Policy (CFSP), to represent the EU and to chair the Foreign Affairs Council.

It also supports the High Representative in her capacity as Vice-President of the Commission with regard to her responsibilities within the Commission in the external relations field, including the coordination of other aspects of the EU's external action. The EEAS works in close cooperation with the EU Member States, the General Secretariat of the Council, the services of the Commission and the Secretariat General of the European Parliament.

The Civilian Planning and Conduct Capability (MD.CPCC) is the permanent structure supporting the Civilian Operations Commander. The Civilian Operations Commander is the overall commander at the strategic level of currently 13 civilian CSDP crisis management missions and provides strategic guidance and direction to the Heads of Mission. The Civilian Operations Commander reports directly to the High Representative for Foreign Affairs and Security Policy and through her to the Council of the EU. Under the political control and strategic direction of the Political and Security Committee and the overall authority of the High Representative, the Civilian Operations Commander ensures the effective planning and conduct of civilian CSDP crisis management operations, as well as the proper implementation of all mission-related tasks.

The Missions Operational Support Division (DMD.CPCC.4) is a dynamic Division composed currently of 35 experts in the field of Missions Support: Logistics, Digitalisation, CIS, IT, Cybersecurity, Secure Communications, Budget, Procurement, Contracts and Financial aspects of the civilian CSDP Missions. Our job is to provide operational support for about 2.500 staff working on the CSDP Missions operating on the ground in crisis countries.

WE PROPOSE

The position of Logistics Expert contract agent FGIV as per article 3b of the Conditions of Employment of Other Servants of the European Union (hereafter, the “CEOS”)^[1].

PLACE and DATE OF EMPLOYMENT

‎EEAS Headquarters, Brussels, Belgium

Post available:  01 / 07 / 2025

LEGAL BASIS

The vacancy is to be filled in accordance with the conditions stipulated under the CEOS, in particular Article 82 thereof. In case of recruitment, the successful candidate will be offered a contract agent position (Function group IV), on the basis of a contract with an initial duration of one year that may be successively renewed up to a maximum duration of six years[2], subject to the maximum duration of engagement by the EEAS allowed under successive limited duration contracts of different types[3].

WE LOOK FOR

The person to be recruited will work within the CPCC.4 Division under the overarching guidance of the Head of Division and the direct supervision of the Head of the Logistics Sector. The position entails the following tasks:

• Advise the Division on logistics matters pertaining to the civilian CSDP Missions, in line with policies/procedures, and budgetary availability. 
• Contribute to the development of instructions, guidelines, policies and procedures addressed to the civilian CSDP missions, in the area of logistics and in close cooperation with other sectors of the Division;
• Act as operational point of contact (PoC) for all questions related to the strategic civilian CSDP warehouse concept, managing from an operational point of view the current set of framework contracts specifically designed for the civilian CSDP Missions;
• Implement and develop further the strategic civilian CSDP warehouse concept, according to the commitments and deliverables of the 2023 Civilian CSDP Compact;
• Liaise and coordinate with the civilian CSDP missions on the use of the EU/EEAS framework contracts available to them, from an operational point of view;
• Advise the Division and  the civilian CSDP Missions during the preparation of their procurement acquisition plan;
• In close cooperation with the different sectors in the Division, EEAS and FPI services, and in consultation with the civilian CSDP missions, provide technical specifications and Terms of References for the launching of tender procedures in the area of logistics;
• Act as Operational Initiation or Verification Agent in the Division’s circuits;
• Analyse transport modes, regional transportation, host country agreements, custom clearances and third-party suppliers, to provide knowledge capacity and implementation way forward for the benefit of the civilian CSDP missions;
• Participate in Technical Assessment Missions, Technical Survey Missions, Inspection Missions and similar Missions in the field, for questions related to the area of responsibility ;

• Support Civilian CSDP missions in staff selection panels as appropriate, including as member/chair of the panel;
• Contribute and ensure timely reporting on activities within the respective area of responsibility;
• Act as PoC for civilian/military logistics synergies;
• Liaise and coordinate as appropriate with the relevant counterparts, including other Institutions;
• Identify and report on lessons learned and best practices within the respective area of responsibility;
• Back-up the Head of the Logistics Sector when required;
• Undertake any other related task as requested by the Line Manager(s).

Eligibility criteria[4]

Further to the conditions set out in Article 82 of the CEOS, candidates must:

• have passed a valid EPSO CAST in a valid function group for this post, or be registered in the EPSO Permanent CAST for FG IV (https://epso.europa.eu/en/job-opportunities/open-for-application). In the latter case, while the registration will make the candidate eligible for the selection procedure, the recruitment of a candidate on this vacant post will be subject to his/her successfully passing the CAST exam;
• have completed university studies of at least three years attested by a diploma;
• have the capacity to work in the languages of the CFSP and external relations (English and French) necessary for the performance of their duties;
• be a national of one of the Member States of the European Union and enjoy full rights as a citizen.

Selection criteria

Candidates should:

• have the ability to maintain diplomatic relations and to ensure representation and communication in a complex, multicultural environment;
• have the capacity to create constructive working relations in the field of external relations with national authorities, international organisations and EU Member States;
• have strong drafting and analytical skills combined with sound judgement;
• have knowledge of external relations, internal policies and functioning of the Union;
• have excellent communication skills and the ability to establish and maintain a network of contacts both within and outside the EEAS;
• have the ability to communicate clearly on complex issues and the capacity to perform with accuracy and in a flexible manner a diversity of tasks in a complex institutional environment;
• have strong service attitude;
• be a flexible team player;
• Have a successful completion of University studies of at least 3 years attested by a Diploma OR a qualification in the National Qualifications Framework which is equivalent to level 6 in the European Qualifications Framework OR Bachelor's degree in Transport, Logistics, Supply Chain Management or related discipline; OR equivalent and attested police or/and military education or training or an award of an equivalent rank;
• Have a minimum of 5 years of proven professional experience in the area of multimodal Transportation, Logistics and Supply Chain Management;
• Have Extensive knowledge of Movement and Transportation Management, and awareness of products, services, markets and industrial business networks;  
• have Project management and implementation skills;
• Have good skills in word processing, spreadsheets, presentations software, Internet/Intranet, use of email systems and capacity to adjust to in house IT applications;
• Demonstrate thorough command of written and spoken English; knowledge of French would be an asset.
• Have sound reporting skills;
• Have the ability to work professionally as a member of the Division and in multicultural task forces/working groups with mixed composition (other Mission support related functions, as well as with police, judicial, civilian and military staff);
• Be resilient in case of crisis that implies unpredictable working hours and a considerable workload;

Furthermore:

• experience of working in a team in multi-disciplinary and multi-cultural environment;
• experience in working with or within other EU institutions;
• a certification in freight forwarding and or aviation related to airfreight and passenger transport, as well as experience as a Customs Official;
• Knowledge of Enterprise Resource Planning (ERP) or similar IT software;
• Experience with CSDP, OSCE or UN Missions in the field of movement (Import/Export/Customs) control;  
• Knowledge of the EU, particularly related to the Common Foreign and Security Policy (CFSP), including the Common Security and Defence Policy (CSDP);
• Have basic knowledge of financial processing and procurement in public administrations and Project Cycle Management;

will be considered as strong assets.

CONDITIONS OF RECRUITMENT AND EMPLOYMENT

CONFLICT OF INTEREST AND SECURITY RISKS

As a matter of policy, applications by individuals who have dual nationality of which one of a non-EU country, will be considered on a case-by-case basis taking account in particular of the functions attributed to the vacant post. The EEAS also examines if there could be a conflict of interest or security risks.

In this context, candidates shall fill in with their application a declaration of potential conflict of interest (see attached).

MEDICAL CLEARANCE

The signature of the contract will be subject to prior favourable opinion of the Medical Service.

PERSONNEL SECURITY CLEARANCE (PSC)

The requested level of security clearance for this post is: SECRET UE/EU SECRET. A description of the EU classified information levels is available under Article 2 of Annex A of the Decision ADMIN(2023) 18 on the security rules of the EEAS^[5].

A valid Personnel Security Clearance (hereafter, the “PSC”)[6] allowing access to classified information, issued by the competent national authority in accordance with national laws and regulations, is mandatory at the moment of application in order to enter the selection process.

The selected candidate may still be required to obtain a new PSC for the present post in accordance with national laws and regulations and with the procedure laid down in the Decision ADMIN(2019)7 on Security Clearance Requirements and Procedures for the EEAS of 08 March 2019 and in Annex A I of the Decision ADMIN(2023) 18 on the security rules of the EEAS. Until the new PSC is issued, the selected candidate may not be authorised to access EUCI at the level of CONFIDENTIEL UE/EU CONFIDENTIAL or above, or to participate in any meetings or workflow where EUCI is processed.

Please note that the necessary procedure for obtaining a PSC can be initiated on request of the employer only, and not by the individual candidate.

In case of failure to obtain or renew the required PSC, the AACC may take the appropriate measures in accordance with Article 3(3) of the Decision ADMIN(2019) 7 on Security Clearance Requirements and Procedures for the EEAS of 08 March 2019.

EQUAL OPPORTUNITIES

The EEAS is committed to an equal opportunities policy for all its employees and applicants for employment. As an employer, the EEAS is committed to promoting gender equality and to preventing discrimination on any grounds. It actively welcomes applications from all qualified candidates from diverse backgrounds and from the broadest possible geographical basis amongst the EU Member States. We aim at a service, which is truly representative of society, where each staff member feels respected, is able to give their best and can develop their full potential.

Candidates with disabilities are invited to contact [email protected] in order to accommodate any special needs and provide assistance to ensure the possibility to pass the selection procedure in equality of opportunities with other candidates. If a candidate with a disability is selected for a vacant post, the EEAS is committed to providing reasonable accommodation in accordance with Art 1(d)(4) of the Staff Regulations.

APPLICATION AND SELECTION PROCEDURE[7]

Please send your CV and cover letter (with your EPSO CAST number), in English or French, and the attached declaration of potential conflict of interest via email, with reference to the Vacancy Number in the Subject field, to:

[email protected]

Deadline for sending application: 10/03/2025  at 12.00 noon (CET).

Candidates shall draft their CV using the Europass CV, which can be found at the following internet address:

http://europass.cedefop.europa.eu/en/documents/curriculum-vitae.

Late applications will not be accepted.

The selection panel will make a pre-selection on the basis of the qualifications and professional experience described in the CV and motivational letter, and will produce a shortlist of eligible candidates who best meet the selection criteria for the post. Please note that only shortlisted candidates will be informed about the outcome of the pre-selection phase.

The candidates who have been preselected will be invited for an interview by a selection panel.

The selection panel may decide, subsequent to the interview, to organise written tests, either for all pre-selected candidates or to the best ranked ones. The content of such written tests will be defined by the selection panel and may include, but not be limited to, multiple choice questions, open questions and/or topics for a short essay.

Pre-selected candidates without a valid CAST shall be invited to sit the CAST exam before or after the interview stage (in accordance with the eligibility criteria set out above).

The panel will then recommend a shortlist of candidates for a final decision by the Authority Authorised to Conclude Contracts of Employment (hereafter, the “AACC”). The AACC may decide to interview the candidates on the final shortlist before taking this decision.

It is recalled that the selection procedure may be terminated at any stage in the interest of the service.

In the interest of the service, after identifying the candidate that best fits the requirements of the post as set out in the vacancy notice, the AACC may also establish a reserve list of candidates. These candidates shall be informed that the reserve list shall remain valid for a period of one year from when it is established and that it may be used to fill the same post or an equivalent post in the EEAS with the same job profile.

[1] Staff Regulations of Officials of the European Union (SR) and the Conditions of Employment of Other Servants of the European Union (CEOS).

[2] Article 8 of the Commission Decision C(2017) 6760 of 16.10.2017 on the general provisions for implementing Article 79(2) of the Conditions of Employment of Other Servants of the European Union, governing the conditions of employment of contract staff employed by the Commission under the terms of Articles 3a and 3b thereof.

[3] Decision ADMIN(2023) 24 on the maximum duration of engagement by the European External Action Service of non-permanent staff under successive limited duration contracts of different types, and on the minimum lapse of time between successive contracts under Article 2(e) of the CEOS.

[4]     All the eligibility criteria must be met on the closing date for applications to this post.

[5]    OJ C 263, 26 July 2023, p.16. 

[6]    The ‘Personnel Security Clearance’ is defined under point 2 of Annex A I of the Decision ADMIN(2023) 18 on the security rules of the EEAS as “a statement by a competent authority of a Member State which is made following completion of a security investigation conducted by the competent authorities of a Member State and which certifies that an individual may, provided his ‘need-to-know’ has been determined, be granted access to EUCI up to a specified level (CONFIDENTIEL UE/EU CONFIDENTIAL or above) until a specified date; the individual thus described is said to be ‘security cleared’.”

[7] Your personal data will be processed in accordance with Regulation (EU) 2018/1725, as implemented by ADMIN(2019)8 Decision of the High Representative of the Union for Foreign Affairs and Security Policy. The privacy statement is available on the Europa website: (https://www.eeas.europa.eu/eeas/eeas-privacy-statement-data-protection-notice-purpose-processing-personal-data-related-public_en) and on the EEAS Intranet:(https://intranet.eeas.europa.eu/page/eeas-work/data-protection/privacy-statements-dp-notices).