WE ARE

The European External Action Service (EEAS) supports the work of the High Representative in defining and implementing an effective and coherent foreign policy of the European Union and in her tasks of conducting the EU's Common Foreign and Security Policy and chairing the Foreign Affairs Council. It also supports the High Representative in her capacity of Vice President of the Commission. The EEAS works in close cooperation with Member States, the Council and relevant services of the European Commission.

The mission of the Directorate General for Resource Management (DG.RM) is to support the functioning and the development of the EEAS, in Headquarters and in the EU Delegations, by providing appropriate financial and human resources, logistic infrastructure and an effective security regime. Its global objective is to respond to the EEAS' evolving needs and to ensure that the Service is in the best possible conditions to fulfil its political priorities within the available resources.

The Division “RM.01- Coordination” is directly attached to the Director General for Resource Management, coordinating various administrative policies and ensuring that DG.RM relevant decisions, rules and procedures are compliant with the legal framework. It is also responsible for the implementation of the Annex X of the Staff Regulations rights and obligations of all staff working in HQ and Delegations.

Within this Division, the Legal Coordination and Ethics Sector covers, inter alia, legal issues relating to a wide area of the EEAS administrative activities, especially on the implementation of the EU Staff Regulations (SR) and Conditions of Employment of Other Servants (CEOS), in Headquarters and EU delegations.

WE PROPOSE:

The EEAS is launching a call for expression of interest for the recruitment of one ASSISTANT (AST3) as Temporary Agent under Article 2(b) of the Conditions of Employment of other servants of the EU¹ in accordance with EEAS Decision Admin(2015) 20 on the engagement and use of temporary agents.

Please note that, candidates who have been engaged by the EEAS as non-permanent servants (temporary and contract agents engaged under Article 3b of the CEOS), will be bound by Decision ADMIN(2023) 24 of the High Representative of the Union for Foreign Affairs and Security Policy of 14/07/2023 on the maximum duration of engagement by the European External Action Service of non-permanent staff under successive limited duration contracts of different types, and on the minimum lapse of time between successive contracts under Article 2(e) of the CEOS and repealing the Decision ADMIN(2020) 10 of the High Representative of the Union for Foreign Affairs and Security Policy of 16/07/2020.

WE LOOK FOR:

A dynamic, proactive and highly motivated colleague with very good communication and organisational skills and with a developed sense of service, enjoying handling variety in a fast paced-paced environment, with a team spirit and the ability to handle complex legal issues in the field of EU administrative and civil service law.

Subject to adjustments intended to reflect the interest of the service, he/she will be entrusted with the following main tasks:

• The handling of complaints lodged on the basis of article 90 (2) and of requests on the basis of article 24 of the Staff Regulations, namely
  • drafting of the decisions of the Appointing Authority;
  • following-up of all related correspondence;
  • ensuring compliance with the statutory deadlines;
  • monitoring of the case-law on the implementation of Staff Regulations and CEOS and ensuring compliance of draft Appointing Authority’s decisions.
• Taking part in relevant meetings, assembling background information and documents, preparing reports, service positions, contributions and replies.
• Contributing in the drafting of internal administrative rules and legal acts (internal rules, implementing rules, contracts and other legal instruments), with a focus on EEAS staff rights and obligations and the implementation of Annex X of the Staff Regulations.
• Providing legal assistance in the area of expertise to management and operational units, including Delegations;
• Drafting written communications to relevant actors in HQ and Delegations on legal obligations and procedures;
• Assisting management and operational Divisions (including Delegations) on the preparation and implementation of legal acts and decisions of the Appointing Authority and of the Authorising Officer by Delegation / Sub-Delegation;
• Advising management and operational Divisions (including Delegations) on the conformity of procedures with standing rules and regulations, in particular with regards to the Financial Regulation applicable to the general budget of the Union and its implementing decisions.

LEGAL BASIS

The vacancy is to be filled in accordance with the conditions stipulated under the Conditions of Employment of Other Servants of the European Union (CEOS)2, in accordance with EEAS Decision ADMIN(2015) 20 on the engagement and use of temporary agents

The successful candidate will be offered a contract as Temporary Agent under Article 2(b) of the Conditions of Employment of Other Servants (CEOS) at the grade of AST3.

ELIGIBILITY CRITERIA:

Candidates must meet ALL of the following general and specific conditions on the closing date for online applications:

• Be a national of one of the EU Member States and enjoy full rights as a citizen;
• Meet any obligations imposed on him or her by the laws concerning military service;
• Provide the appropriate character references³ as to their suitability for the performance of their duties;
• Have the capacity to work in languages of the CFSP in writing and orally.
• Post-secondary education attested by a diploma followed by at least 3 years of relevant professional experience directly related to the nature of the duties OR secondary education attested by a diploma giving access to post-secondary education, followed by at least 6 years’ professional experience directly related to the nature of the duties.
• Candidates who, at the time of the application, are EU officials, independently of their administrative status under Article 35 of the SR, cannot request to be recruited as temporary agents under Article 2(b) of the CEOS and, in the interest of the service, are therefore ineligible.

SELECTION CRITERIA:

Candidates should:

• have professional experience providing legal assistance and advice;
• have strong drafting and analytical skills combined with sound legal judgement;
• have sound knowledge of EU legal and institutional matters;
• have sound understanding of the EU Staff Regulations and Conditions of Employment of other Servants (CEOS) and good understanding of the Financial Regulations applicable to the general budget of the Union;
• have strong communication skills and the ability to establish and maintain a network of contacts both within and outside the EEAS;
• have strong service attitude;
• be able to draft and review legal texts in English and in French;
• be a flexible team player.

Furthermore:

• professional experience in the implementation of the EU Staff Regulations and Conditions of Employment of other Servants;
• knowledge and experience in Ethics and/or administrative enquiries;
• working experience with or within other EU institutions, especially in HR or legal services.
• professional experience of judicial proceedings before national courts and/or the Court of Justice of the European Union or before national courts;
• experience of working in a team in multi-disciplinary and multi-cultural environment;
• ability to work in a demanding environment, with short delay, with high level project demand;
• agility, creative and flexible mind-set to solve multi-dimensional problems. would be considered as strong assets

EXPRESSION OF INTEREST AND SELECTION PROCEDURE⁴:

The selection procedure will take place in three different and successive steps:

1. Expression of Interest

Before submitting their application, candidates should carefully check whether they meet all the eligibility criteria in order to avoid exclusion from the selection procedure.

Expressions of interest should be sent by e-mail to the following functional mailbox

[email protected] copying AST-[email protected]

For the purposes of the e-mail application, the e-mail must have in the subject the following title:

"EoI-HQ (AST)-TA2b-AST3-RM.01-419259"

Such an expression of interest must be accompanied by:

• an updated Curriculum vitae. Candidates are invited to use the "Europass" CV format (https://europass.cedefop.europa.eu/documents/curriculum-vitae) for their applications.
• a letter of motivation (maximum 2 pages) in either English or in French;
• Declaration of potential conflict of interest form filled in, dated and signed.

The deadline for submission of expressions is 04/03/2025 at 12:00 midday (Brussels time).

For correspondence concerning the selection procedure, please use the following email address (the e-mail must have in the subject the following title: "EoI-HQ (AST)-TA2b-AST3- RM.01-419259"):

[email protected]

2. Pre-selection

The selection panel will make a pre-selection on the basis of the qualifications and the professional experience described in the CV and motivation letter.

3. Selection

The candidates who have passed the pre-selection step will be invited for an interview so that the selection panel can evaluate them objectively and impartially based on the selection criteria, as listed in the present call for expression of interest. Additional specific written or oral tests might be organised by the panel. Following a comparative assessment of the merits of the preselected candidates, the selection panel will recommend the name of a candidate to the Authority Authorised to Conclude Contracts of Employment, and possibly, name(s) of other candidate(s) that should be placed on a reserve list valid for maximum 12 months. That list would be used, on the one hand, in case of refusal of the offer or unavailability of the recommended candidate in the present procedure and/or, on the other hand, for other future similar recruitment needs.

Depending on the outcome of future appointment procedure(s) under Article 29 of the SR for a similar profile, EEAS services may, in case no suitable candidates are found among EU officials, have other job opportunities that would involve the recruitment of the Temporary Agents under Article 2(b) of the CEOS. If any, candidates in the above-mentioned reserve list may be contacted by other EEAS services for potential recruitment.

EQUAL OPPORTUNITIES:

The EEAS is committed to an equal opportunities policy for all its employees and applicants for employment. As an employer, the EEAS is committed to promoting gender equality and to preventing discrimination on any grounds. It actively welcomes applications from all qualified candidates from diverse backgrounds and from the broadest possible geographical basis amongst the EU Member States. We aim at a service, which is truly representative of society, where each staff member feels respected, is able to give their best and can develop their full potential.

If pre-selected, candidates with disabilities are invited to contact the EEAS (EEAS-HQ-APPLICATIONS- [email protected]) in order to accommodate any special needs and provide assistance to ensure the possibility to pass the selection procedure in equality of opportunities with other candidates.

If a candidate with a disability is selected and recruited, the EEAS is committed to appropriate measures in order to accommodate his or her special needs to the working place or working conditions in accordance with Art 1d(4) of the Staff Regulations.

RECRUITMENT:

The selected candidate will be recruited as temporary agents under Article 2(b) of the Conditions of Employment of Other Servants (CEOS), in accordance with EEAS Decision ADMIN(2015) 20 on the engagement and use of temporary agents.

It is recalled, that if the interest of the service so requires, the selection procedures can be terminated at any stage and the post be filled by a reassignment in accordance with Article 7 of the SR and Article 10 of the CEOS.

Conflict of Interest and security risks

As a matter of policy, applications by individuals who have dual nationality of which one of a non-EU country, will be considered on a case-by-case basis taking account in particular of the functions attributed to the vacant post. The EEAS also examines if there could be a conflict of interest or security risks.

In this context, candidates shall fill with their application a declaration of potential conflict of interest (Annex attached)

Personal Security Clearance

This post is currently not identified as a post which requires Personnel Security Clearance (PSC) to access EU classified information (EUCI) in accordance with point 7 of Annex A I of the Decision ADMIN(2023) 18 on the security rules for the EEAS ⁵ and as implemented by Decision ADMIN(2019) 7 on Security Clearance Requirements and Procedures for the EEAS of 08 March 2019 and its implementing decisions.

Nonetheless, candidates are informed that the list of posts requiring a PSC in the EEAS Headquarters is subject to regular review and that the current post might be identified in the future as a post which requires PSC.

If required after the taking of duty, the selected candidate will need to be in a position to obtain a valid PSC issued by the competent authority of their Member State in accordance with national laws and regulations. In case of failure to obtain or renew the required PSC, the AACC may take the appropriate measures in accordance with Article 3(3) of the Decision ADMIN(2019) 7 on Security Clearance Requirements and Procedures for the EEAS of 08 March 2019.

Description of the EU classified information levels is available under Article 2 of the Decision ADMIN(2023) 18 on the security rules for the EEAS ⁶.

Medical fitness

The selected candidate will be required to undergo a medical fitness examination in accordance with Article 13 of the CEOS.

In case of positive results on the medical fitness examination and after assessment of the PSC conditions, the candidate will be offered a contract as Temporary Agent, Grade AST3⁷ for a duration of 4 years renewable subject to the possibility of extension offered by the EEAS Decision ADMIN(2023) 24 on the maximum duration of engagement.

All member of the temporary staff shall serve initially a nine-month probationary period in accordance with Article 14 CEOS.

PLACE OF EMPLOYMENT: Brussels, Belgium

POST AVAILABLE: immediately

CONTACT

Ms Ioanna Pouli, Head of sector Legal coordination and Ethics Tel: +32 2584-2275 / +32 46084-2275

Email: [email protected]

The closing date for submissions is 04/03/2025 at 12:00 midday (Brussels time).

ANNEX - DECLARATION OF POTENTIAL CONFLICT OF INTEREST TO BE FILLED BY CANDIDATE

1 Staff Regulations of Officials (SR) and the Conditions of Employment of Other Servants of the European Union (CEOS). For reference see: https://eur-lex.europa.eu/legal-content/EN/TXT/?qid=1570023902133&uri=CELEX:01962R0031-20190101

2 Staff Regulations of Officials (SR) and the Conditions of Employment of Other Servants of the European Union (CEOS). For reference, see https://eur-lex.europa.eu/legal-content/EN/TXT/?qid=1570023902133&uri=CELEX:01962R0031-20190101

³ criminal records certificate

⁴ Your personal data will be processed in accordance with Regulation (EC) 2018/1725. The privacy statement is available on EEAS webpage: http://eeas.europa.eu/data_protection/rights/index_en.htm

⁵ OJ C 263, 26 July 2023, p.16.

⁶ OJ C 263, 26 July 2023, p.16.

7 The basic salaries offered by the EU institutions are set out in Article 66 of the Staff Regulations. The current level, can be accessed via the link: https://eur-lex.europa.eu/legal-content/EN/TXT/PDF/?uri=OJ:C_202301544

A number of factors are taken into account in calculating your pay. Use the pay calculator for an individual estimate:

https://myintracomm.ec.europa.eu/staff/EN/working-conditions/pay/Pages/calculettes.aspx