Contract period: unlimited, with a probation period of 6 months

Qualifications and Experience:

• Diploma in Administration and Accounting/ Business Management
• Minimum 3 years work experience in a similar position or 3 years of relevant experience in Administration and Accounting
• Must be IT literate
• Perfect knowledge of English
• Good communication skills
• Knowledge of French would be an advantage
• Knowledge of local languages would be an advantage
• Knowledge/experience in Administration and Accounting

Functions and Responsibilities

• Assist with the management of Office premises
• Deal with suppliers and contractors on administrative issues
• Assist with the preparation and follow-up on supplies purchased for the EUD
• Assist with upgrading of staff information in HR/ e-del-HRM
• Arrange with the competent clinic for the annual medical visits for the local staff
• Management of the EEAS budget in BudgDel and introducing requests
• Initiating payments in ABAC WF and preparing Commitments & LEF/BAF
• Responsible for closure of all lots and monthly Imprest Accounts
• Responsible for reconciliation of monthly bank statements and replenishment requests
• Responsible for the management of the Petty Cash and Fuel Coupons
• Management of the Press and information budget in a timely manner (commitments & payments)
• Responsible for the preparation and payment of staff salaries and onward transmission to Bank  
• Drafting of outgoing correspondence
• Documentation handling and filing
• Any other administrative duty as assigned.

Specific Skills:

• Ability to work in a multi-cultural environment with a good team spirit
• Ability to work under pressure
• Must be discreet, honest and have a high sense of responsibility
• Excellent organization and communication skills, writing and interpersonal;
• IT acumen;
• High ethical standards and a Sense of diplomacy

Remuneration:

• In accordance to the salary grid for Local Staff of the EU Delegation in The Gambia, depending on qualification and experience.

How to apply:

Candidates interested in this position should send their applications accompanied by testimonials from previous employers, photocopies of academic and professional qualifications with detailed curriculum vitae (CV) and motivation letter, addressed to:  Head of Administration (HOA) ,   EU Delegation to The Gambia  by e-mail to: [email protected]

stating ” Vacancy – Administrative Assistant  - 238731” in the subject line.

Only shortlisted candidates will be contacted and applications received after the deadline will not be considered.

 Closing date to receive applications is 06/12/2024  - @16:00hrs (Gambia time).