1. Overall purpose

The Financial and Administrative Officer (FAO) for the European Union Special Representative (EUSR) for the Belgrade-Pristina Dialogue and other Western Balkans regional issues is a locally recruited person with a duty station in Brussels. He/she is responsible for providing the financial, administrative and accounting support in order to ensure a smooth, cost-efficient and effective functioning of the EUSR’s office in Brussels, as well as the field offices in Belgrade and Pristina.

The FAO will be part of the EUSR’s team based in Brussels.

2. Main tasks and responsibilities
The roles, responsibilities, and tasks of the FAO include the following:

• Managing the daily administration, infrastructure and logistical needs of the EUSR and their team in close collaboration with the Council Secretariat and the Commission. Additionally, managing other relevant actors and office-related administrative issues (i.a. maintain updated inventory lists, procure, purchase and maintain supplies and services, including office equipment, furniture, telephones, computers, and IT-connections),
• Managing the administrative and internal financial procedures and oversight in a cost-efficient and effective manner. Compiling periodical evaluation of trends and suggestions for improvement,
• Acting as the EUSR’s accountant, including mission bookkeeping; implementation of accounting operations and postings; management of bank accounts, credit cards, and financial issues at EUSR mission offices; processing of invoices, payments, and reimbursements; maintaining of complete, accurate and well-archived accounting records; registration of all financial activities in the Sage Accounting Program,
• Ensuring expenses are authorized and processed in accordance with the agreed procedures and implementation of budgetary and financial resource management policies for all EUSR offices, in cooperation with the financial authorities of the Council Secretariat and the Commission,
• Compiling quarterly, interim and final reports on the financial and budgetary situation in all offices in a timely manner meeting all quality standards,
• Preparing annual budgets and any modifications that could be requested during the mandate,
• Preparing the files for the mandate's external audit and assisting the auditors
• Performing any other tasks duties to fulfil the mandate of the EUSR as requested by the EUSR.

Annexes

• Annex I - Job description
• Annex II - Application form