We are

The European Union (EU) is an economic and political partnership between 27 European countries. It plays an important role in international affairs through diplomacy, trade, development aid and working with global organisations. Abroad, the EU is represented through more than 140 diplomatic representations, known also as EU Delegations, who have a similar function to those of an embassy.

The EU Delegation to Japan was established in 1974 with the objective of fostering closer ties between the European Union and Japan.

We offer

We offer a post of Office Support Agent. The recruited person will be attributed functions depending on the needs of the Delegation, serving in the Administration Section under the supervision and responsibility of the Head of Administration. In particular, the tasks will include, among others:

• General logistic support of the Delegation premises
• Checking the technical systems
• Coordinating, mentoring, monitoring, supervising contractor’s works
• Advising on works to perform
• Coordinating and facilitating maintenance works
• Supporting the functioning of the public space of the Delegation
• Supporting the administrative functioning of the Admin Section including procurement, invoices, etc.

The successful candidate will assist the Head of Administration in providing support to the functioning and maintenance of the facilities of the Delegation and administrative support to the Administration Section of the Delegation.

The job will be carried out in the EU Delegation premises in Tokyo with a working time of 37,5 hours / week. This job position corresponds to a local agent (Group 4) position with a starting basic monthly salary of
JPY 341.288.  The contract will be limited to three years.  An opportunity to obtain an indefinite period contract will be considered after a successful assessment.

We offer a competitive position in an international environment. Full benefit of Japanese social insurance is granted and other benefits, such as additional pension scheme, are offered.

Selection Criteria

Minimum Requirements:

1. Medically fit to perform the required duties
2. Enjoy civil rights and permits for employment under local law
3. Knowledge of both English (B2 level) and Japanese language (C2 level)
4. High school diploma or vocational school diploma
5. At least 3 years' professional experience

Knowledge and expertise in the following areas would be considered an asset:

1. University degree
2. Experience as a handyman
3. DIY skills
4. Knowledge of MS Office applications

How to apply

Please send your application and supporting documents by email to [email protected]: to Head of Administration – Office Support Agent recruitment.

The application should include a cover letter including references of previous employers specifying contact details (company/institution, position, email and telephone number) and a detailed CV. Other supporting documents can also be attached with the application.

The EU Delegation will not supply additional information or discuss the selection procedure by telephone or in person: Please address any queries concerning this procedure to [email protected].

The procedure

1. After the deadline for applications, the applications will be reviewed by a Selection Committee set up for this purpose. The Selection Committee will prepare a short-list of candidates who are considered to be the most suitable for the post on the basis of a preliminary assessment of the information provided in their application letter and the supporting documents.  The short-listed candidates will be invited to a selection process in which the knowledge of the applicant in the relevant field will be tested.
2. The candidates who have not been short-listed will not be contacted individually; however, the Delegation will use the same means of publication as for this Vacancy Notice to inform the remaining candidates once the recruitment procedure has been completed and that a candidate has (or has not) been recruited. 

Deadline for applications: 31/10/2024 (Japan time)