The European Union Delegation to Cuba, Havana is looking for:

An Administrative Assistant in the Administration Section.

We are

The European Union (EU) is an economic and political partnership between 27 European countries. It plays an important role in international affairs through diplomacy, trade, development aid and working with global organizations. Abroad, the EU is represented through more than 140 diplomatic representations, known also as EU Delegations, which have a similar function to those of an embassy.

The EU Delegation to Cuba, Havana works in close coordination with the Embassies and Consulates of the 27 EU Member States. We are a fully-fledged diplomatic mission and represent the European Union in dealings with the Cuban government in areas that are part of the EU’s remit.

We offer

The post of Administrative Assistant (Local Agent Group 2) in the Delegation’s Administration Section. The team consists of 11 administrative staff and 50 security personnel, and there are occasional atypical working hours.
Under this post, the recruited person will be attributed functions depending on the needs of the Delegation, and on the changes of these needs. The successful candidate will serve under the immediate supervision and responsibility of the Head of Administration section, providing support, expertise and assistance in Administration matters (HR, logistics, Finance, etc.)

Following main tasks and duties are currently required: 

• Overall organizational and administrative assistance in the Administration section;
• Handle daily expenses of the Delegation, including budgeting and payroll, contracting;
• Deal with local HR issues (11 admin. Staff + ~50 guards + interns and temporary staff);
• Logistical support related to office, warehouse, official Residence and expat accommodations;
• Logistical support to the organization of meetings/events/missions;
• Relations with external stakeholders regarding protocol issues, purchases and events;
• Any other task relating to the activities of the Section and the Delegation.

The base salary / gratuity will depend on relevant and verified employment experience.  There is a competitive benefits package, subject to certain conditions and employment through the employment agency PALCO, including initial work contract of 2 years with possible extension/s, personal leave days and public holidays.

The expected start date will be 01/07/2025. 

Minimum requirements / eligibility criteria (necessary for the application to be considered)

• Minimum of a bachelor degree in administration / economy / finance or equivalent;
• Minimum of 3 years of experience in Administration, Economics, Public Administration, Accounting/Financial Management; Human Resources, Law or in a similar field;
• Working knowledge (B2) of English and excellent knowledge (C2) of Spanish;
• High level of computer skills (Word and Excel);
• Right to residence and work in Cuba;
• If selected, will required approbation from PALCO employment agency

Assets / other selection criteria

• High ability to focus and to pay attention to details;
• Team work fluency, high flexibility, and capacity to work under pressure;
• Strong level of interpersonal skills and in time management;
• Proficient level in other computer skills (Accounting/Finance software, Outlook, etc.);
• Work history in an international working environment;
• Knowledge/experience of EU policies in procurement/accounting/HR;
• Training, diplomas and recommendations letters in relevant fields;

How to apply

Please submit your application, consisting of an email + attachments (no cloud-based): cover letter + copy of identity card or passport + Europass format CV (https://europass.europa.eu/en) via the two email addresses:

[email protected] + [email protected]

putting as reference in the subject of the email: “Administrative Assistant post” no later than 27 February 2025.

Only complete applications (3 documents, compliance with instructions above) received on time via the two email address above will be considered.

The successful candidate will be subject to a medical check, as well as a background check and clearance by the agency PALCO.

The process

After the deadline for applications, the eligible applications will be admitted to the Selection by the Committee set up for this purpose.

Depending on the number of applications received, successive phases of Selection may include shortlisting of candidates based on the assessment of the information provided in the cover letter, CV, practical testing and initial interviews. The 3 best candidates will be invited to a final interview.

Only candidates admitted to each successive selection phase will be contacted individually. The Delegation will use the same means of publication as for this job advertisement to inform the remaining candidates once the recruitment procedure has been completed and that a candidate has (or has not) been recruited.

The Delegation will not supply additional information or discuss the selection procedure. During the selection process, please do not contact the members of the Selection Committee, but address your questions and comments to the Delegation’s Administration.

EQUAL OPPORTUNITIES:

The European Union is committed to an equal opportunities policy for all its employees and applicants for employment. As an employer, the EU is committed to promoting gender equality and to preventing discrimination on any grounds. It actively welcomes applications from all qualified candidates from diverse backgrounds. We aim at a service which is truly representative of society, where each staff member feels respected, is able to give their best and can develop their full potential.